There are over 500 Federal and State regulations governing IT asset disposal. Back Thru The Future understands these risks and has the proven tools and the experience to guide our clients through this complicated regulatory landscape
Onsite hard drive and data media shredding
Onsite shredding and degaussing
We highly recommend that data media sanitization take place at the customer’s location. In the healthcare and financial industries and under many State data privacy regulations a loss during transportation of an unencrypted device would trigger a regulatory mandated “Data Breach Notification”. Data Breach notifications are expensive but the resulting bad publicity can be many times more harmful to an organization. Providing NIST approved onsite degaussing or onsite shredding completely eliminates this business risk.
Secure tape shredding
There are legal and security risks involved with every magnetic tape stored at your facility, yet many organizations have closets or even rooms full of old media. Because older tapes are unreadable on current technology, many back up tapes can no longer be recovered without incurring large expenses.
Disposing of magnetic tape requires that all recorded data is destroyed and that the data sanitization process meets with both your internal data security needs and regulatory data privacy requirements. Regulatory data privacy regulations require that you follow NIST Special Publication 800-88 “Guidelines for Media Sanitization” NIST approves both tape degaussing and tape shredding as acceptable data sanitization methods.
“Managing legacy data is the most important thing an organization can do to reduce risk and cost associated with electronic data.”
Source: Anne Kershaw, A. Kershaw PC / Attorneys & Consultants
Degaussing or shredding tape
Degaussing is typically done onsite utilizing a portable degausser for smaller quantities of tapes usually less than 500. Portable degaussers can process 3 to 4 tapes or hard drives per minute. Thus, degaussing is not a practical alternative for large quantities of tapes. Mobile shred trucks can process 1000+ tapes per hour. The large shredders at Back Thru The Future can process 4000 plus per hour.
Onsite or offsite tape sanitization
For large quantities of 10,000 + tapes, secure transportation to a plant based shredding facility is the least expensive option. Since onsite shredding may take more than a day for large quantities, shredding at a Back Thru The Future facility can be done in less than a day, minimizing your operational disruption. With effective inventory chain of possession handling practices, offsite shredding provides a secure handling process.
Final tape disposal
There is no recycling value to old magnetic tape. If your disposal vendor claims to recycle old tapes free of charge, they are reusing them. This allows for the possibility of your recorded information being exposed. Even reused will eventually either be land filled or incinerated. Your best disposal alternative is that it be done with a licensed recycling facility that provides a legally valid environmental compliance document for the final disposal.
Onsite IT asset inventory control – onsite data asset removal
25 years of IT asset disposal experience has proven that the point of pick-up of to be disposed of assets is the best place
to re-establish inventory control
The disposal of IT assets are often collected in an ad hoc basis. In many cases, asset identification and reconciliation with accounting records doesn’t occur onsite because of the lack of manpower and space. Data assets are mixed with non data assets and creates potentially serious data security control problems.
Our onsite asset inventory audit services are designed to establish essential chain of possession records and create an asset disposal inventory control mechanism by organizing, packaging and manifesting asset control groups. While onsite, we will remove data bearing media such as hard drives and solid state storage from your IT assets identifying the units that the data media was removed from and the serial numbers of the data media removed. The data media will be packaged separately in secure manifested containers, ready for transfer or destruction.
We can provide both onsite and plant based NIST approved data destruction. Our vehicles are specially designed as both secure GPS tracked transport vehicles as well as high volume electronic shredding vehicles.
As a US EPA and NJ DEP licensed electronic shredding business and a NAID AAA certified secure data destruction business we have the unique ability to provide both a legally valid environmental compliance certificate as well as legally recognized data destruction certification for your IT Asset disposal projects.
A preprinted barcode label is attached to the to-be disposed of data asset and the barcode information is appended to your asset inventory record. At this point the barcode label becomes the “chain of possession” identifier. The purpose of using a preprinted barcode label is to eliminate any possible confusion associated to the multiple manufacture barcode labels found on data assets. It also identifies the data asset as belonging to a particular disposal project.
The barcode labeled drives are immediately placed in secure containers that protect against unauthorized removal of the drives from the disposal process and container manifests are created. At this point the data assets are ready for the sanitization process.
Two important benefits of establishing onsite serial number inventory control
- The reconciliation of the to-be disposed of physical assets to your financial fixed asset inventory records.
- The establishment of the disposal asset inventory manifest which constitutes the start of your “chain of possession” disposal documentation.
Our onsite technicians have been specifically trained and have years of experience dealing with a wide range of client site requirements.
This training and experience allows us to perform the inventory validation function in a highly efficient manner resulting in accurate records and timely completion of the project.
Once the to-be disposed of data asset inventory has been established, we initiate our “Safe Harbor” secure data destruction process.
I just wanted to reach out and say how happy I was with the service we had yesterday. The two gentlemen who showed up were friendly and professional and it made the whole thing just a joy to be a part of. Both of them deserve raises.
Just to let you know, your guys did a great job here on Tuesday. Professional, courteous and very efficient… …We will continue to use your services here in Branchville…
Patrick and his team were Great! They were efficient, neat, organized, and very personable. I enjoyed my interaction with all of them as I was working beside them doing other tasks. We had A LOT of stuff and they pushed through like champs. I really enjoy working with people who make my day go by quickly while getting a ton done. I look forward to working with them again.
I just want to say that the gentlemen that were here this past week did a great job. Especially Joe, who went above and beyond great customer service and work ethic to complete the job within our time constraints.
Patrick is an excellent “face of the company” and very knowledgeable. [He] addressed all of the questions posed regarding what services you provide and how this pickup will be processed.
I would again to give kudos to both Joe and Ty for the collection of items on 2/12/16. Their professionalism and dedication gives us great comfort in using BTTF for asset disposal and destruction. I would like to use your services for our 5 West Coast Offices.
The technicians we had on site were great. Their system and work flow was fast and effective.