Your Organization is at RISK with Every Uninformed IT Asset Disposal Decision
There are over 500 Federal and State regulations governing IT asset disposal
Back Thru The Future understands these risks and has the proven tools and the experience to guide our clients through this complicated regulatory landscape
Onsite IT Asset Inventory Control – Onsite Data Asset Removal
Onsite Hard Drive and Data Media Shredding
25 Years of IT Asset Disposal Experience has Proven that the Point of Pick-Up of to be Disposed of Assets is the Best Place to Re-Establish Inventory Control
To-be disposed of IT assets are often collected in an ad hoc basis. In many cases, asset identification and reconciliation with accounting records doesn’t occur onsite because of the lack of manpower and space. Data assets are mixed with non data assets and creates potentially serious data security control problems.
Our onsite asset inventory audit services are designed to establish essential chain of possession records and create an asset disposal inventory control mechanism by organizing, packaging and manifesting asset control groups. While onsite, we will remove data bearing media such as hard drives and solid state storage from your IT assets identifying the units that the data media was removed from and the serial numbers of the data media removed. The data media will be packaged separately in secure manifested containers, ready for transfer or destruction.
We can provide both onsite and plant based NIST approved data destruction. Our vehicles are specially designed as both secure GPS tracked transport vehicles as well as high volume electronic shredding vehicles.
As a US EPA and NJ DEP licensed electronic shredding business and a NAID AAA certified secure data destruction business we have the unique ability to provide both a legally valid environmental compliance certificate as well as legally recognized data destruction certification for your IT Asset disposal projects.
Two Important Benefits of Establishing Onsite Serial Number Inventory Control
The reconciliation of the to-be disposed of physical assets to your financial fixed asset inventory records.
The establishment of the disposal asset inventory manifest which constitutes the start of your “chain of possession” disposal documentation.
Our onsite technicians have been specifically trained and have years of experience dealing with a wide range of client site requirements.
This training and experience allows us to perform the inventory validation function in a highly efficient manner resulting in accurate records and timely completion of the project.
Once the to-be disposed of data asset inventory has been established, we initiate our “Safe Harbor” secure data destruction process.
A preprinted bar code label is attached to the to-be disposed of data asset and the bar code information is appended to your asset inventory record. At this point the bar code label becomes the “chain of possession” identifier. The purpose of using a preprinted bar code label is to eliminate any possible confusion associated to the multiple manufacture bar code labels found on data assets. It also identifies the data asset as belonging to a particular disposal project.
The bar code labeled drives are immediately placed in secure containers that protect against unauthorized removal of the drives from the disposal process and container manifests are created. At this point the data assets are ready for the sanitization process.
Onsite Shredding and Degaussing
We highly recommend that data media sanitization take place at the customer’s location. In the healthcare and financial industries and under many State data privacy regulations a loss during transportation of an unencrypted device would trigger a regulatory mandated “Data Breach Notification”. Data Breach notifications are expensive but the resulting bad publicity can be many times more harmful to an organization. Providing NIST approved onsite degaussing or onsite shredding completely eliminates this business risk.
100% of our client quality control surveys rate both our pre-project and
post-project communications as “Excellent”
92% of our new client quality control surveys have been returned marked “exceeded expectations”.
Why not get a project price quote and find out how inexpensive great service can be?