White Paper: “Why Safe Harbor Express (SHE) Is the
Smarter Choice for IT Asset Disposal”

The Safe Harbor Express (SHE) Program transforms IT disposal from a project-based headache into a predictable, auditable process.

Managing the secure disposal of electronic assets and data storage devices is one of the most overlooked risks in business operations today. Ad hoc pick-ups, unpredictable invoices, and inconsistent record-keeping expose organizations to financial, administrative, and legal vulnerabilities.

That’s why we designed the Safe Harbor Express (SHE) Program—a streamlined, compliant, and budget-conscious solution that transforms IT disposal from a project-based headache into a predictable, auditable process.

Key Advantages of the SHE Program

1. Budget-Friendly Predictability

With SHE, you receive one annual bill instead of multiple project-based invoices of unknown amounts. This structure makes budgeting straightforward, reducing surprises and ensuring cost transparency.

2. Administrative Ease

SHE eliminates the burden of coordinating disposal schedules. We provide pre-scheduled, vendor-managed pick-ups, and it’s our responsibility to remind you of upcoming service dates. Need to adjust a pickup? No problem—flexibility is built in.

3. Financial Savings

In addition to discounted program pricing, SHE allows you to bundle computer recycling activities at a reduced transportation cost. By consolidating services, your organization saves both time and money.

4. Stronger Audit Readiness

Auditors value documented, repeatable processes over ad hoc activities. By establishing an automated pick-up schedule, SHE strengthens your compliance posture and reduces audit friction.

5. Improved Records Management

Unapproved record retention is one of the most common—and costly—failures in records management. Once a data storage device leaves your online system, its destruction becomes a manual task that often gets delayed. SHE ensures these devices are securely destroyed within a scheduled, documented timeframe, closing a major gap in information governance.

6. Legal Protection Under “Safe Harbor”

Litigation holds can cost organizations millions in data recovery and storage. The Federal Rules of Civil Procedure provide “Safe Harbor” protections for companies that destroy data as part of an established records management process. SHE qualifies as such a process, helping shield your organization from sanctions while reducing storage and discovery costs.

Why It Matters

Without a structured and compliant IT disposal program, organizations risk excessive costs, compliance gaps, and exposure to legal penalties. The SHE Program turns data destruction into a managed, repeatable, and defensible process—giving your business financial savings, operational efficiency, and legal protection.

In a world where unmanaged risk often leads to unexpected costs, Safe Harbor Express isn’t just a convenience—it’s a necessity. Read more about Back Thru The Future’s SHE program here, or contact us to discuss how this program may benefit your organization’s electronic waste disposal needs.