White Paper: “The Hidden Data Risk in Integrated Media Devices”

Most organizations are familiar with the importance of properly destroying hard drives when decommissioning IT assets. However, far fewer recognize the growing risks associated with smaller devices that use “integrated media” or eMMC (embedded flash memory).

Cell phones, tablets, and other computerized peripherals all contain embedded storage that can expose your business to data security threats if
not properly managed.

This white paper explains what integrated media is, why it poses a security risk, and how organizations should approach its secure disposal.

What Is Integrated Media?

Modern office environments are filled with small, computerized devices such as:

• Smartphones
• Tablets
• Networking devices
•  Workstations and accessories

Unlike traditional computers, which store data on discrete hard drives, these devices rely on a single circuit board. Both computing functions and data storage occur on embedded integrated circuits rather than on discrete data storage media. This design makes it nearly impossible for IT staff to isolate or sanitize the storage components before disposal.

Why It’s a Security Concern

Even when no user data is intentionally stored on integrated devices, they still retain sensitive information, such as:

• Device addresses
• Access credentials
• Communication logs
• System configurations

Because there is no straightforward way to remove or overwrite these storage components, every retired integrated media device represents a potential data breach risk.

Best Practices for Secure Disposal

When a device is declared obsolete, it must be treated as a security liability. Organizations should:

1. Segregate integrated devices from other IT assets.
2. Apply chain-of-custody protocols to document possession.
3. Ensure the devices are destroyed rather than resold or repurposed.

By implementing these practices, businesses significantly reduce the chance of sensitive data exposure.

Back Thru The Future’s Secure Data Destruction Services

Back Thru The Future (BTTF) provides a comprehensive, secure process for managing the disposal of integrated media devices:

• Secure Containers – Devices are placed in locked, tamper-proof containers.
• Barcoded Inventory System – Each asset is tracked individually for full accountability.
• Flexible Destruction Options – Devices can be destroyed on-site using mobile shredding vehicles, or securely transported to BTTF’s primary recycling facility for shredding.
• Program Options – Services are available either through our Safe Harbor Express (SHE) annual subscription program or on an ad hoc basis as needed. This approach ensures compliance, security, and peace of mind that sensitive information contained in integrated devices is permanently destroyed.

Conclusion

While most organizations have robust procedures for hard drive destruction, integrated media devices often slip through the cracks. Without secure destruction protocols, these overlooked devices can expose businesses to significant risks.

Partnering with a specialized provider such as Back Thru The Future ensures that all data-bearing devices —regardless of form factor—are securely destroyed, tracked, and compliant with regulatory requirements.